RBD California dba KFC (Kentucky Fried Chicken) is looking to hire an Office and Facilities Administrative Assistant to join their growing team! This is an exciting opportunity with room for growth and learning.
Job Description:
Office Duties:
Job Description:
Office Duties:
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Serve as the first point of contact at the Restaurant Support Center by answering the mainline, greeting guests, and receiving all vendors and contractors.- Assist the CEO, CFO, Directors, and Facilities Manager with various (internal and external) meetings, correspondence, and projects.
- Assist CEO, CFO Directors, Facilities Manager, ACs, and Restaurant Support Center with day-to-day requests.
- Responsible for the daily sending and receiving of all mail and packages for the Restaurant Support Center. Distribution may be electronic or redistribution via UPS or USPS.
- Manage office supplies for department and Directors and Area Coaches. Maintain inventory and order supplies as needed or requested.
- Assist in keeping the office and storage unit clean and organized.
- Be present during all meetings to take notes and email a recap to all attended within two business days.
- Maintain and update the menu board graphics and pricing in the conference room and the kitchen.
- Order all Restaurant Support Center’s hospitality and craft services to include lunches, snacks, and beverages.
- Serve as the building’s primary point of contact and attend any necessary meetings, including fire captain safety training.
- Responsible for the DMV registration renewals, the annual distribution of the insurance cards, and the renewal of the AAA memberships for drivers.
- Maintain organized, systematic, and correct files on Dropbox that the appropriate Company representatives have access to.
- Performs additional duties as assigned by the supervisor.
Facilities Duties:
- Monitor and maintain records related to all RBD California health, alarm, fire, suppression, wastewater, backflow, hazmat (CERBS) permits, and renewal dates. Set alerts for all permits approaching 90-60-30 days of expiration.
- Responsible for administration of equipment ordering for the restaurants.
- Serves as the Corrigo Administrator and submits and/or approves work orders as needed or requested by the Facilities Manager. Assists in maintaining the SAP Work Order System (when active).
- Attends all new construction/ project meetings (in-person, virtual, or on-site) as requested or required. Updating worksheets and reporting back updates to the Company.
- Serves as record-keeper of the new construction meetings and emails out notes within two business days.
- Serves as direct contact with vendors (e.g., Pepsi. Comcast, NuCo, etc.) and scheduling installation dates appropriate with the delivery of the building and grand opening.
- Maintains master calendar of all installation dates for new stores.
- Serves as the first point of contact for support and troubleshooting assistance on the phone, alarm, and CCTV systems.
- Assists in reconciling the purchase orders to the received for all equipment, including new stores and acquisitions.
- Maintains the asset management system, including tagging new inventory, recording transfers, and other inventory changes.
- Assists in the CAPEX inventory, including orders, tagging, and transfers (in and out) of the system.
- Maintains the critical contact list for all stores, including new store openings.
- Gather, scan, and file all warrantee paperwork for new stores. Maintain excel file for warranty expiry dates.
- Provides administrative assistance to the Facilities Manager.
- Maintain master calendars for store preventative maintenance schedules, the contractor installs, permit expiration, DMV renewals, etc.
- Performs additional duties as assigned by the supervisor.
Job Qualifications:
- Minimum Qualifications: Education: High School Diploma or equivalent.
- One (1) year of administrative and/or office management experience.
- At least three years of admin experience would be better as this is a high-level, complex position that supports multiple individuals.
- Technical Knowledge: Must be proficient in the following areas: Microsoft Outlook Email and a basic understanding of computers and online computer-based technology applications, which includes accessing web-based platforms.
- Demonstrates excellent organizational skills with the ability to manage multiple tasks simultaneously.
- Demonstrates ability to work independently as well as in a collaborative fashion.
- May also operate calculator, telephone system, facsimile, copier, scanner, shredder, audio recording devices TV, DVD, projector, cell phone, handheld electronics, or other devices.
- Ability to read, write, and speak in the English language; Bilingual is preferred.
Work Environment:
- Indoors: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
- Outdoors/Off-Site: Meetings, training, and site visits at various city facilities and areas. Includes working with staff in other building locations, entryway maintenance, shipping and receiving deliveries, and occasionally retrieving supplies from outdoor storage facilities.
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Life Insurance
- 401K
- Employee Assistance Program
- Paid time off
- Parental leave
Schedule: Monday to Friday
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